Leave and absence

In the Operations menu, click Attendance and time, then Leave and absence.

Ask for leave

Choose Request leave.
Choose the Type of leave: Vacation, Sick leave, Reserve duty, Maternity leave, Unpaid leave, Holiday or Other.
Choose From and To. For a few hours on a single day, turn on Part of the day, choose the Day and write the Hours away as hours and minutes, for example 2:30.
If needed, write a Note and add an Attached document, for example a sick note or a reserve duty order (PDF or image, up to 10 MB).
Choose Send request.

The request appears under My leave as Waiting for a decision. Your direct manager, or an admin, approves or declines it, and the answer arrives in the bell. A declined request shows the note of whoever declined it. While the request waits you can choose Cancel.

Only working days under the contract count as leave days, so a weekend or rest day inside the range does not come off the balance. You cannot ask for leave that overlaps existing leave, and you cannot ask for leave in a month closed for payroll until an admin reopens it.

How many days are left

At the top of My leave you see Vacation left and Sick days left for the chosen year. Move between years with the arrows. How the balances are worked out explains the calculation: from the terms of your contract, including approved leave that is still ahead. The balance is the system’s estimate, and payroll has the final word.

If it says days build up from an employment start date that is not set yet, ask an admin to fill in Employment start on your employee details. See Contract and terms.

Approve requests

Whoever decides a member’s leave (their direct manager, an owner or an admin) sees the requests under Waiting for your decision, here and on the Overview. Each request shows the dates, the number of days, how many days the member will have left and the attached document.

Approve: the request is approved and the member is told in the bell.
Decline: write Why the request is declined. The member sees your note in the bell and on their leave page.

Nobody approves their own request, except an owner.

Record leave for a member

A manager, an owner or an admin can record leave that is already known, for example sick leave the member reported by phone:

Under Who is away choose Record leave and pick the team member.
Or, on the member’s day (from the overview or the exceptions), choose Record leave for this day.

Leave recorded this way is approved at once, and the team member is told.

Who is away

Managers, members with payroll access, owners and admins see a monthly table of approved leave and requests still waiting, for the members they see. Move between months with the arrows.

Older days with a free-text absence note keep showing it on the day; new leave is recorded here.

Whoever approves a member’s leave can select approved leave in the table and cancel it, as long as its month is not closed. The days go back to the balance, and the team member is told.