Read journal entries and account balances

A journal entry records an accounting movement. The general ledger groups those movements by account.

Inspect an entry

1. Open the client’s Bookkeeping → Journal entries.
2. Filter by several statuses at once, and by a date range: this year, last year, a recent month, or a custom range. With no filter the list shows every entry. Choose the Date column to sort newest first or oldest first.
3. Choose the relevant entry.
4. Review the date, description, linked documents, accounts, and debit/credit amounts.
5. Check whether it is a draft or has been posted.

Create a manual entry

1. Choose New journal entry.
2. Type a date (dd/mm/yyyy) or pick one from the calendar, and a description if needed. On each line choose a card and enter a debit or credit. After you leave an amount it shows with thousands separators.
3. When debit and credit balance, choose Save draft. Posting is a separate action.

Inspect an account

Open Chart of accounts — a directory of cards by key, name, sort code, and main account. You can filter by several sort codes and several main accounts, or switch between grouped and list view. Select an account to see its card ledger. It opens on year-to-date; you can change the period or sort by date. The balance at the top of the card is all-time. Review the movements behind it rather than checking only the total.

The top of the card shows the name, account key, and balance. The Details tab shows the nature, main account, sort code, matching policy, business party when there is one, 6111 code, and source keys from imports (for example a different Hashavshevet key). The Office key does not change.

Edit a card

1. On the card ledger choose Edit card.
2. You can change the name, sort code (or New sort code), main account, 6111 code, matching policy, and a business party when the main account is customer, vendor, employee, bank, or tax authority. The 6111 code is chosen from a searchable list of Form 6111 profit-and-loss and balance-sheet lines. Creating a new card uses the same list.
3. Changing the main account also changes the nature used in reports, including movements already posted to the card. System and pooled cards keep their main account.
4. If open items remain, matching cannot be turned off until they are settled.
5. Enter a reason, and an Effective from date if the sort code changed, then choose Save.

Move cards between sort codes

A sort code is the card’s grouping. The account key does not change when you move cards.

1. In Chart of accounts, select several cards. You can select a whole group from the sort-code section checkbox.
2. In the table header choose Move to sort code to send them to an existing group, or Create sort code and move to create a new group and then move the selection into it.
3. Review the preview to see where each card will go. Cards already in the destination stay put.
4. Enter a reason and an Effective from date for the audit trail, then choose Move.
5. To split cards across two groups, move one set, then select the rest and move them again.

Drafts and posted entries

Drafts can be reviewed before posting. Posting records the entry in the books and requires the accounting checks to pass.

Posted entries are corrected through the permitted reversal flow rather than rewriting the original. A reversal records an offsetting entry and preserves the history. Ask the responsible bookkeeper to handle it.

An imported draft cancelled through import correction keeps a Cancelled status and has no ledger effect. Original posted entries and their linked reversals both remain in account turnover; their amounts offset.

A replacement draft links to its corrected original. Open the draft and choose Edit to review its date, accounts and base/foreign amounts, then Save draft. Keep its date within the batch year; choose the intended year when preparing replacement drafts. Saving does not post it. Review the saved entry before choosing the posting action.

Locked or closed periods can block changes. Review the period status before trying again.

Imported history

Historical entries imported through a source chart use current ledger accounts and grouping. Open an entry to see Original import details alongside its posted lines. Changing a mapping later does not move those lines. Import historical journals.