Match bank and card activity

Reconciliation checks that every row on the bank or card statement is explained by a posted books movement, and that every books movement appears at the bank.

Open the reconciliation screen

1. Open the client and choose Bookkeeping → Reconciliation, or open an account’s reconciliation tab.
2. Choose the Reconciliation account and a date range (From, Until).
3. The screen shows two sides: Books movements and Bank and card rows. Only unmatched movements are listed.

Approve match suggestions

Match suggestions at the top are computed from the open movements by amount, date, and reference. Each suggestion shows the rows on both sides, the reasons, and a confidence level.

• Approve approves one suggestion after a preview.
• Select to review selects the suggestion’s rows on screen so you can check or change them before matching.
• Approve all suggestions shows every group for review and approves them together.

An equal amount is a useful clue, not proof that two entries match. Nothing is approved without your confirmation.

Match manually

1. Select rows on the bank side and on the books side. Several rows per side are allowed (for example one deposit against several receipts).
2. To match only part of an amount, change the row’s Amount to match; the rest stays open.
3. The bottom bar shows the selected totals and the Difference. When it is zero, click Match and confirm in the preview.

Close a difference with a counter entry

When a bank row has no books movement (for example a fee, interest, or an exchange difference), select it and click Close the difference with a counter entry. Choose a method:

• Quick counter entry – choose only a counter account. The entry is posted for the difference and matched immediately.
• Complex counter entry – edit a multi-line entry (for example fee plus VAT). It must balance and move the reconciled account by exactly the difference.
• Entry per row – available when only bank rows are selected. Each row gets its own entry, dated and described like the row, against the same counter account.

The full entry is shown before posting. Posting a counter entry requires the posting permission. When the client policy requires a separate reviewer, the entry is posted and the match waits for approval like any other match.

Cancel a match

Click Completed matches to see recent matches. Cancel match requires a reason and reopens the rows. Journal entries are never deleted; cancelling or rejecting a counter entry posts a reversal of the entry it created. If the client policy requires a separate reviewer, matches wait on the same screen for another team member to approve.

Finish the review

Click Balance proof to compare the external closing balance with the books and see the unexplained difference. Monthly close may remain blocked until the account’s reconciliation checks pass.