My settings

My settings or office settings

There are two kinds of settings, and both are under Settings in the narrow bar at the side of the screen:

• My settings apply to you only: your profile, appearance and language, notifications, and your Telegram account. Changing them does not change anyone else’s settings. The name and job title on your profile are what the whole office sees.
• Office settings apply to everyone in the office: office details, connections, templates, and more. Most can be changed only by owners and admins. Office settings.

Every settings page shows a tag at the top that says who it applies to: Just you or Whole office. Both are also in your user menu: your picture at the bottom of the bar.

Your profile

1. Open Settings, and under My settings choose Profile.
2. Check your name, email, job title, permission, and office.

Everyone in the office sees your name and job title. Team members do not change them themselves: ask an office owner or admin. Owners and admins change their own with Edit name and job title, and other members’ on the Team page. Your email is the address you sign in with and cannot be changed in Office.

Language and appearance

1. Under My settings, choose Appearance and language.
2. Under Language, choose עברית or English.
3. Under Color scheme, choose light, dark, or your system setting.
4. Under Brand theme, choose the navigation color you prefer.

Hebrew reads from right to left. English reads from left to right. Language and appearance apply in this browser; they do not change your clients’ details.

What alerts you

Under My settings → Notifications the page lists the two ways news reaches the bell at the top of the screen:

• Alert: a red number on the bell and a pop-up at the bottom of the screen. You get one when a task or project is assigned to you, when the due date of your task moves, when someone comments on or completes a task you follow, when you are mentioned, when a teammate messages you, and when a client writes or responds.
• Quiet update: waits in the bell list under Other updates, no alert, with no number and no pop-up. These are the other changes to tasks and projects you follow.

An alert that arrives while the office is open in a background tab pops up when you come back to the tab. You are not alerted about your own actions.

When a new alert arrives the bell rings until you open it. The number stays until you read the alerts. To look back at what you already saw, click Notification history at the bottom of the bell list.

Email about tasks

Under Notifications you will also find the Task emails switch. When it is on, the office emails you when:

• a task is assigned to you,
• the due date of one of your tasks changes,
• someone mentions you in a task comment.

The email shows the task name, the client, who assigned it, the due date, the priority and a short description, with an Open task button. Other small changes are not sent, and several changes to the same task within a minute or two arrive as one email. You are not emailed about your own actions.

The switch is on by default. Unlike language and appearance, this setting follows your account in the office rather than the browser, so it applies on every device.

Telegram connection

Under My settings → Telegram account you can connect your personal Telegram account to the office bot and create text tasks from it. An admin must first enable the integration under Office settings → Telegram. Full steps: Create a task from Telegram.

Change the help center language

Use the language selector at the top of this site. It opens the same guide in the other language, so you can continue from the same topic.

A different device looks different

Set the language and appearance on that device too. Notifications follow your account and need no second setup. Changing the help center language does not change the language inside Office.